Hybrid Event Plan: 7 Steps For Delivering A Successful Event

by | Oct 20, 2022

Creating a hybrid event plan in 2022 is an essential process—the way events are delivered now has changed dramatically, and companies need to adapt.


The world has moved largely online—as a result, the need for in-person events has plummeted.

But people still want a degree of face-to-face interaction, so we have seen a rise in companies and venues hosting hybrid events.

This growing event type combines in-person aspects of a conference with virtual elements like live streaming.

Hybrid events have become necessary because the vast majority of people who are no longer able to travel to conferences.

With flight restrictions out of the country, and even between states—bringing your event into people’s homes and catering to local audiences has never been so important.

Event companies and venues also need to ensure business continuity—and that is why hybrid events have become such an integral part of their strategy.

So, how do you set up a hybrid conference, discussion, or meeting? You need to start with a solid hybrid event plan.

Whatever the size of your event, for it to be a success, you need to identify your goals and communicate strategy with your event team.

We outline how to create a hybrid event plan that will help you deliver a successful conference.

  1. Project Manage Your Hybrid Event Plan
  2. Setting Goals for Your Hybrid Event Plan
  3. Use Mind Maps in Your Hybrid Event Plan
  4. Enlist Managers for Hybrid Event Planning
  5. Agile Hybrid Event Plans
  6. Build Communication into Hybrid Event Plans
  7. Include Tools in Your Hybrid Event Plans
  8. Your first step for delivering a successful event is to look at it as a project that you have to manage.

With that in mind, you should create a hybrid event plan. Note that visual communication has become more important in an increasingly remote world.

You want to create one comprehensive document that event teams, venues, and suppliers can refer to during the planning process.

Our core mantra, as an event agency, is to bring people together for the purpose of learning, activating, informing, rewarding and celebrating through live experiences. The landscape has immediately changed in our world of live events. Because the name of our company incorporates the very word “Inspire” we have gone to work to find solutions for our clients and the broader community because it’s crucial we adapt and innovate to stay true to this mantra albeit bringing people together in a virtual world for the short term.

We are really pleased to bring you 4 team-building solutions entirely run virtually and are designed for remote workers, learners, customers and teams. Fully customisable to any brand, theme or message we believe more now than ever in the importance of bringing people together in a well structured, productive, beneficial and most importantly fun way.

Check out our web page for further information: https://www.inspirationalgroupltd.com/virtual-teambuilding

If you are finding it challenging to engage and motivate your remote working community, staff, customers and stakeholders our team of events professionals are keen to help create, develop and deliver Virtual Team Building solutions.

We are willing, available and ever enthusiastic to speak with you and have cleared the diary for conference calls next week so please do reach out!

Tel: 0203 015 7581

Email: hello@inspirationalgroupltd.com

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